SPECIAL MEETING of the GENERAL BOARD
November 11, 2007
Members Present: Karen Nye (Moderator), Elaine Ulry (Vice Moderator), Rachel Crum (Worship), Jim Brown (Property), Leah Wilson (Elders), Nancy King (Deacons), Pastor Mary.
Members Absent: Cheri Gonyaw (Deed), Jan Carlson (Word),
Guests: Lee Johnson, United Churches; Jerry and Ginny Smith, United Methodist; Salina Kilmoyer, United Universalist; Mindy Chambers, St.Johns.
Moderator, Karen Nye, called the meeting to order at 12:32 P.M.
A. Introduction
Karen re-stated the purpose of the meeting, verified that all present had a copy of the agenda, and introduced the guests.
B. Lee Johnson led the guests in answering questions from the board. In addition to items listed on the agenda, the following items were discussed:
1. Storage extra fencing, pallets, etc., not needed by the Camp would be stored at another church facility.
2. Electricity we have only one outlet under K. Hall. The Panza Board would have it evaluated. If it needs to be upgraded, they would be responsible for doing so. The Camp citizens are not allowed to have open flames or electricity inside their tents at any time. Only the Host tent has electricity.
3. Heat A propane heater is available for heating the central gathering area.
4. Water we have one spigot. A hose could be run from it.
5. Parking spaces along the fence and the first row under the deck would be preserved for church use.
6. Building use (i.e. kitchen, bathrooms) - how much we allow the Camp to use is up to us. Some churches allowed it; some did not. Of course, we are open to all for worship, coffee hour, and other times that may arise.
7. Permits as the sponsoring agency, we would need to apply for the permit with the City of Olympia. The permit must be granted 30 days prior to the move-in date of December 29. There is no cost for the permit.
8. Notification of neighbors the Panza Board would be responsible for this. We would need to host a public meeting of the neighbors 2 weeks prior to the move-in date.
Question #1: Shall our congregation invite Camp Quixote to locate on our property beginning December 29, 2007, for a maximum of 90 days, with the understanding that all planning and oversight would be managed by the Panza Board and its partner congregations, and that they would maintain close communication with the Board of First Christian?
The unanimous decision by the Board to Question #1 was Yes.
This will be referred to the congregation at a special meeting on Sunday, November 18, immediately following worship. It will carry with it the recommendation from the Board that Question #1 be approved. This replaces the original Question #1 that was defeated at the Board meeting of November 4, 2007.
The meeting was adjourned at 1:45 P.M.
Karen Nye
